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In Members, you can create the fees group. Also, you can create subgroups with the months of the year. See the picture below.

For instance, you can create a payment entitled ‘January 2019 contingent’. With this, the subgroup ‘January’ is invited. Remember to set the payment period for the whole month of January. see guide here.

Furthermore, when you have new members in your association, you can add new members in the appropriate subgroup. They are automatically charged for the payment of annual fees.

Note! You can also use the Reduced Payment function, whereby new members are automatically charged the quota applicable for the remainder of the quota period, see guide here.

Insert link to template in an activity description so that participants can order food, clothing, accommodation, etc.

See the following examples as inspiration:

Food ordering – 1 person: https://forms.gle/5WdvBu4ieQ3bHwe38

Food ordering – family: https://forms.gle/6rcYnm5WvYQQyFGVA

Clothing order – 1 person: https://forms.gle/mGNXtHu56LsT47NX6

Clothing order – family: https://forms.gle/8odnHFd75JYYSUGeA

Accommodation – 1 person: https://forms.gle/SWWgPxYMLEGa5i6h7

Accommodation – family: https://forms.gle/3a6P652sYo2Mnoz36

Existing templates in Google Forms:

Ordering: Order Form

Clothing order: T-shirts Sign Up

Get feedback on your event: Event Feedback

Activity evaluation: Exit ticket

Evaluation of season: Course Evaluation

Find meeting time: Find a Time

Quiz: Blank quiz (Kahoot)

Tips and tricks in creating Google Form:

• Go to Settings/General: Remove the check mark from “Requires sign in” so that everyone can access the link online.
• Go to Settings/Presentation: Type your own “Confirmation message” instead of the autogenerated message.
• See Preview to see your finished template before you tap Send.
• Send via Link. Remember to tick the Shorten URL.
• Copy the abbreviated link and paste it into an activity’s description or in a group chat.

Members can check boxes, such as receiving the association’s newsletter or consenting to the use of images on social media. Therefore, you can integrate Mailmunch into the association’s website and Wiandi’s invitation link. This makes it easy to send out newsletters. Furthermore, you get an overview of members’ consent statements and is relatively easy to set up.

Insert links to documents into your file-sharing system such as G-drive, OneDrive and DropBox.

Link sharing makes it easy for members to access the association’s documents in an activity’s description, personal chat. So is the group chat, messages, or in the association’s description.

It is not possible to delete an association yourself. However, as an administrator you can have your association deleted by sending an email to [email protected]

You can edit the name and information of your association under Settings on the web.

Of course, it is also possible to edit the association name and information in the app. Firstly, press the centre of the association’s activity wheel. Then press the nut on the right side to edit the association’s information.

Create separate activity wheels if you are multi-branch association with different association accounts and treasurer associated with each department.

Each department will thus have its own activity wheel, giving a unique overview of its activities.

Although you as a multi-branch association have created separate activity wheels for each department, the app allows you to assemble the sections’ activity wheels into a common activity wheel. This gives you a comprehensive overview of all the activities across departments, see more here.

See also here how to export the association’s activities to the association’s website.

If you want help with setting up a multi-branch association, please contact us here.

For a multi-pronged association, it may be advantageous to create activity wheels for the individual departments, e.g. VBI Handball, VBI Football, VBI Volley, etc.

Thus, it is possible for each member of the Wiandi app to bring together the associations of which you are a member. Also the one you follows can be under a single activity wheel. This gives a comprehensive overview of the activities of a multi-pronged association.

You can create any association that you want. Wiandi is used by all types of communities such as families, networks, organizations, NGO, and associations.

If you are a member of several associations, you will find your activities across your associations in your personal activity wheel in Wiandi. Read more here.

However, you can also combine all your associations into a common activity wheel, so you get a comprehensive overview of your associations’ activities.  Read more here. 

If you are a multi-branch association, the different departments can have their own activity. 

See the guide below to see how an Administrator creates another association in Wiandi:

1. Firstly, Navigate to the top of the navigation bar on the left side of the screen. Press the green button with your association name.

2. At the bottom, press Create Association.

3. Then, you fill in the fields and end by pressing the Create Association button.

Once you have made a user and logged in, you can easily create your own association. By doing the following:

1. Sign in with your user or create a new user.
2. Navigate to the left side of the screen and press the green Create Association button.
3. Fill in the fields and you are in the process of your newly created association.

The advantage of managing your association on our website is that you have a larger screen available and that gives more overview of your association.

Export calendar iCal-file from Wiandi

iCal file can be imported into a variety of calendars (e.g. Google Calendar and Apple Calendar).

We recommend importing the iCal file into a Google Calendar if you want to insert it on your website.

Import iCal-file from Google Calendar

1. Go to https://calendar.google.com/
2. If you don’t already have a Google Account, create one and sign in
3. On the left menu, tap “+” and select “New Calendar”
   
4. Enter name and description if necessary (name may be your association name, for example), then tap “Create calendar”
   
5. Tap “Import and Export” on the left menu
   
6. Under your computer’s Transfers, tap “Choose file from computer” and under your computer’s Transfers, select the iCal file that you exported from Wiandi
   
   
7. Be sure that the “Add to Calendar” field is set to the calendar you just created
   
   
8. Tap “Import”
   
   
9. Finally, Press the back arrow in the upper-left corner
   
   

Now, you should be able to see all your association’s Wiandi activities in the calendar. Therefore, future activities added to Wiandi will now be automatically imported into the Google Calendar.

To insert the calendar on the association’s website, read the following guide:

How do I insert an activity list on the association’s website?

In your downloaded CSV Import Template, use the following code to merge the first name and last name into the column ‘name’: =H2&” “&I2

Approach:

1. Firstly, Insert the code in column B.
2. Secondly, Insert first name in column H
3. Then Insert last name in column I.

Note! The code can be dragged from the lower-right corner over the number of cells that you have number of members.

The Wiandi web is used by the administrators of your association. This allows them to easily manage the association’s activities, members and payments.

The association’s members, use the Wiandi app on their smartphone and tablet.

Moreover, Imported members who have not signed up as a user in Wiandi will receive emails. The email will contain information about the activities, messages, and payments they are invited to.

However, members can also get PC access by using Bluestack, a free program that allows apps to be run on your computer.

Yes. Imported members who are sent an invitation email but have not signed up as a user in Wiandi. The email has information about the activities they or their group are invited to. Thus, they receive emails when invited or requested to join an activity. In addition, they get emails with Messages and quota collection.

Furthermore, imported members who have not been sent an invitation email will not receive emails about invitation. Hence there is time to plan and create activities before inviting the imported members to register as a user in Wiandi.

On the Wiandi web, imported members status is Inactive. This is colored red or orange. However this depends on whether they have received invitational email from the association. This will allow them sign up via link as a user in Wiandi.

If you want to put the team to a match, you must individually invite the players in your gross squad under Persons. Then you can remove the players who are not on the team card. When a player is removed from the activity, they receive a notification that they have been removed from the activity. Afterwards, the activity is no longer found in the player’s activity wheel.

As an administrator and group leader, you can create boards, committees, and teams under Groups. Thus, when you create an activity, it is possible to invite one or more groups. If a member is added to the group, they are automatically invited to the group’s activities.

You can share the association’s files from G drive, Dropbox, or OneDrive. Simply insert a link in the Description or Comment Trail during the activity. Of course, you can also insert your links into the chat.

See these blog posts for document management and structuring the association’s documents:

If you want to delete an activity e.g. if training is cancelled. Do so by:

1. Sign in to the website and tap Activities.
2. Tap the activity that you want to delete. A window opens and you press the Delete button.

If it is a repetitive activity, you can delete or change only one activity. For instance, if the workout is cancelled or moved to another time. Also, you can delete and change all repeating activities.

Note! If an activity is cancelled, all invitees are notified about the change.

Tip! Instead of cancelling an activity, you can also change the heading to “CANCELLED + title of activity”. This will give the invited participants a notification to that effect.

You can change your activities at any time if there are changes or errors in the activity.

1. Firstly, Log on to the website and navigate over the left side of the screen and tap Activities.
   

2. Secondly, Tap the activity you want to change. A window opens and you press the Edit button.

3. Be sure to tap Save Changes when you’re done editing the activity.

As seen in the image above, you have the option to edit all activities.

If the activity is a repetitive activity, then it is possible to edit them all, or just the one that you just corrected, if e.g. the workout moves to another time.

Response deadline in an activity allows invitees to receive a reminder two days before the response deadline.

If the response deadline is exceeded, the guests will receive a notification. This states that the guests can no longer register for the activity.

However, as an activity manager, you can always change the response deadline in an activity. This allows guests to sign up for the activity again.

For repeated activities, the response deadline is repeated based on the individual repeat activities. For instance, you can set a response deadline set in a repeat activity to Tuesday at 2pm. Therefore, on this day of the week and time a reminder is issued for the next activity.

As activity manager, you can edit an activity as well as the response deadline in a repeat activity.

link

When you create an activity, you can specify the maximum number of participants. This sets a limit on the number of participants in the activity. This allows you to create an activity that members can book on (booking).

See here . How to create a weekly recurring activity with a maximum number of participants that members must pay to participate in (payment booking).

Just like in our app, it is also possible to create repetitive activities through our website.

1. Once logged in to the website, navigate to the left side of the screen and tap Activities.

2. Tap the Create Activity button at the top of the screen.

3. Choose which of the 5 types of activity you want to create.

4. Fill in the fields and navigate down to Repeat activity and press Don’t repeat .

5. Choose whether the activity should be repeated every week or two.

6. When you have selected one of the two options, a new field called Repeat until appears . Here you have to choose when the repeated activity stops in the field below.

You can create activities in the same way on the website as in our app, and with exactly the same functions.

1. Once you have logged in to the website, tap Activities on the left side of the screen .
   
2. Tap the Create Activity button at the top of the screen.
   

3. Select the type of activity you want to create and fill in the fields.

As an Administrator, you can assign rights to members. For example, you can upgrade a Member to Group Leader. The member whether a coach, or instructor will be able to create activities and manage their group.  

1. Under the member overview on the web, the roles of all members can be seen in the hear page. Tap the role and select the desired role.
   

2. If you choose Group Leader, you must choose which groups the Group Leader must be able to manage and create activities for.

3. You can also manage members’ roles in the app. First press in the middle on the association’s activity wheel and then press “See all members”. Click on the pencil in front of the individual member and you can assign the role of either Group Leader or Administrator.

There are three types of roles in MinForening that have associated different rights:

1) As an Administrator, you can in the app and on the web platform assign and remove roles. In addition, you can create, edit and remove all activities in your association.

2) As a Group Leader, you can create, edit and remove all activities in the group for which you are the group leader in the app and on the web platform.

3) As a Member, you can answer whether you participate or not, take on tasks and chat with the administrator, group leader and members.

For “Create member” and “Import members”, members will be sent an invitation email. The email contains a link where the member can approve as a user in Wiandi. This can be done in the following ways:

• Firstly, they can use their own or the child’s e-mail address. If they change their mind, they can change the e-mail address by editing the user’s profile. See how to:  https://wiandi.co.uk/support/?Display_FAQ=55479
• The parent can also always register as a user in the app and add a child to their own user, see guide:  https://wiandi.co.uk/support/?Display_FAQ=55480
• If the parent and child are associated with the same e-mail address in the association, they can register as parent and child via the email link. However, a child is created under the parent’s e-mail address.

When members apply for membership in your association, they must be approved. First, the actual application for membership is approved and then to approve any. groups of which the member has applied for membership.

1. Navigate to the left side of the screen and tap Members.

2. At the top of the screen you will see all association requests where you press Accept.

Once you have approved the request, you must approve any requests to groups from the member.

This is done by refreshing the page by either:

1. Presssing away from Members e.g. go into Activities , and back to Members on the left side of the screen.
2. Or press the refresh button in your browser, which can also be done with the F5 button on your keyboard.

After updating the members page, go back to members .

1. At the top of the screen where you approved the request before, the group request is now displayed.
   

2. If you agree with the group that the person wants to be a member of, press the Accept button . If the person requests the wrong groups, then it can be edited through the Edit or Add Groups button .

On the web, click on Members to create a new member. Afterwards, send an email inviting the member to the group.

You can make the new member a Group Leader or Administrator and add the member to groups. So, the member is automatically invited to activities, chat, messages and payments.

Wiandi has been translated into different languages ​​on the web and in the app such as:

• English
• German
• Danish

However, you can contact us if you would like a specific language inserted.

Through Wiandi, it is possible to return the amount to a member who has regretted his Mobile Pay payment. This must be within five days of the completion of the payment,

However, it requires that the association before the five days have passed send a request to [email protected] .

To charge for members who participate in an activity (booking):

1. First, create activity and enter amount.
2. Secondly, set the start and end time for the activity and the response deadline.
3. Thirdly, tap Create activity and invite group (s) or individuals to the activity.
4. thereafter, members and parents pay easily via GooglePay or ApplePay integrated in the app when they tap Participate in the activity.

NB! Administrators and group leaders can make the activity payment a recurring activity and set the maximum number of participants . This makes the activity payment a weekly recurring booking that members can easily sign up for.

Collect differentiated membership fees by assigning tasks to members or parents in Wiandi’s activity module.

To collect a differentiated quota:

1. Firstly, charge membership fee.
2. Secondly, issue an additional charge for payment of additional membership fee.
3. Thereafter, additional membership fee is returned to the member via GooglePay or ApplePay. This happens when the individual members or parents have done the agreed number of voluntary hours at the end of the season. You can read it in Wiandi’s membership module.

Note! Read more about assignment of tasks under the product description: Duty planning and management of volunteers .

Automatic collection of subscription payment prevents new members from joining an association or be on teams. This is because they have to make the full payment if they arrive in the middle or end of a subscription period.

The Reduced payment function can be activated when creating a membership fee or collecting a new member’s payment. With this, the payment period runs over several months or one season. However, if a member joins in the middle of a season, an amount corresponding to the rest of the season will automatically be charged.

Automatic collection of Reduced membership fee is calculated based on the remaining number of weeks in the subscription period. For instance, a new member who joins 5 weeks inside a payment period of 12 weeks. The new member will be charged automatically for the remaining 7 weeks.

Note! if you run as an association with a current subscription of e.g. 100 pounds a year, you no longer have to keep track of who signs up or in which months. A new member is automatically charged a reduced membership fee for the rest of the year. However, in a new season, the member is charged full membership fee as member of the association or club.

You can collect payments and dues on behalf of your association through the app. With this, the member can easily pay via GooglePay or ApplePay integrated in the Wiandi app or via External payment.

In the case of External payment, the member either transfers money to the association’s bank account or pays to the association’s own GooglePay or ApplePay shop.

Under Notifications / Payments in the app, members and parents have a comprehensive overview of upcoming payments and receipts for previous payments.

Imported members who have not registered as a user in Wiandi will receive emails about payment info instead of notifications in the app. Thus, they can only pay Externally.

For External payment, the cashier can reconcile the payments on the association’s bank account by approving the payments in Wiandi’s payment module.

Therefore, to create a payment or membership fee:

1. Go to the left side of the screen and click under Payments .
   
2. To create a payment, tap Create Payment at the top right of the screen.
   
3. Enter a title, price, payment period (start and end date), payment deadline, form of payment (GooglePay, applepay) and info for external payment. Then tap Select payers .
4. Select Groups or Individuals  according to who should have sent a payment collection and Create payment. Note! If new members are added to a group within the payment payment period, the member will automatically be sent a payment request.
5. Once you have made a payment, you can send Reminders and enter Notes on. the individual member’s payment . Also, you can get an overview of who has paid and not paid. Members and parents can also post Comments when paying Externally.
6. You can export the overview of the members’ payments to an Excel file. Afterwards, you can insert as an attachment in the association’s accounts.

Wiandi is an app, web, and payment system that is 100% free.

We have been a part of clubs and associations ourselves, so we know every pound counts, which is why Wiandi is free of charge. Wiandi is financed through sponsorship with companies, who are passionate about the local businesses

Sponsorships works by having their logo briefly shown at the start of the app. After that, the app is totally free of any sponsors and ads. The user’s data is not sold to any third party, which is commonly known from social media platforms.